Key safe? - It doesn’t get any more complicated than this...

Yet these mechanical depots with combination locks in a grey uniform look are still widespread, especially in industrial, commercial and administrative buildings as well as larger properties. Mechanical key safes usually require a key to access the keys or a numerical code. This is precisely what the weakness lies in. New digital systems are more powerful, faster, safer and more convenient.

 

Questionable security level for the key safe

Every gatekeeper, administrator and facility manager is familiar with the basic problems of key management using a mechanical key safe. The key to the keys or the code for the door's combination lock may still be directly accessible, but when the key safe is opened, the problems really begin: The places in the key safe are labeled 1a, but the rows are not complete or keys are hanging in the wrong place or the input and output book for the keys is not completely or incorrectly filled in…

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This raises a lot of security-relevant questions that would not arise at all with innovative digital locking technology:

  • A key is missing in the key safe. Where is the, who has it? Is the associated door locked or is the room freely accessible?
  • Has an employee retained the missing key with them or lost it if necessary?
  • Who issued the missing key from the key safe at what time?
  • Can the missing key remain with an employee who left the company?
  • What happens if an emergency situation occurs in the room for which the key is missing in the key safe?

 

 

Key safe principle can become expensive

These few points show: Mechanical key safes pose security hazards. However, the shortcomings of this type of key management also often cause unnecessary trouble and consequently high costs. The seminar room is locked, there is no key in the key safe, 30 customers are standing around not doing anything and the seminar leader searches for the person who has a general key and could unlock it. In the end, the missing key can no longer be found, cylinders and all keyed-alike keys must be replaced. That can quickly cost thousands of euros. Costs are also incurred with the mechanical key safe due to the time-consuming administration. Issuance and return of keys must be monitored, registered and documented by personnel. This applies to every authorised person in the long term, but also to any temporary access, such as service technicians or cleaning personnel. The replacement of keys must also be managed very carefully, which costs a lot of time and therefore money.

 

New digital locking technology replaces key safes

New solutions with digital locking technology can overcome the numerous disadvantages of the mechanical key safe in the long term. No one needs a mechanical key safe anymore, because all management and administration is digital and computer-aided. This means that nobody has to worry about where the key safe is to be installed. Doors with digital locking cylinders or SimonsVoss digital escutcheons set new standards in terms of flexibility and security.

You can use the transponder and/or SmartCard locking media and the corresponding LSM software to customise management, issue and revoke access authorisations temporarily or permanently. For instance, if a locking medium has been lost: Instead of the time-consuming task of searching for cylinders and keys as with the mechanical key safes and, in cases of doubt, having to purchase them again, in SimonsVoss's digital locking system, just a few clicks are all that is needed on the PC and the lost transponder is no longer valid. Conversely, transponders and smart cards can be programmed to a new user in seconds. New digital systems such as SimonsVoss 3060 also make all processes on all digitally equipped doors identifiable and comprehensible.

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